Data Transmission to the National Dose Registers

As part of the monitoring of workers exposed to ionizing radiation, regulation requires that the doses be reported to the National dose register of the country where they are employed.

This is managed by the following Radiation and Nuclear Safety Authorities:

DSA (Direktoratet for strålevern og atomtryggleik) in Norway
SSM (Strålsäkerhetsmyndigheten) in Sweden
SIS /SST (Sundhedsstyrelsen) in Denmark

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This function allows you to easily check all mandatory data for DSA, SSM and SIS submission, by quickly identifying any missing or incorrect information.
This feature is only available to users with dose access.

To modify your access, please contact our Customer Service at info@landauer.se.

Quickly view the status of your account data from the home screen, in the National dose register block.

To access the details and make corrections, go to National dose register in the left-hand menu.

Below are the steps to check and update the data required for submission to any of above National dose register:

Go to “National dose register” in the left-hand menu.
Select if needed the National dose register.
Launch the detailed analysis by clicking “Start the control” on the right side of the screen.
Review statistics of missing or non-compliant data for all the accounts you manage.
You can filter by account in the Excel® export.
Click “View Details” at the bottom of each table to view anomalies per account, sub-account, subdivision and participant.
Lines with anomalies are marked by a red cross at the beginning, and the data to be completed or modified are highlighted in red.
Use the filter to display only erroneous or valid data.

Possible error types:

For DSA (Norway)

Level	Message	Explanation	Action
Account	Registration/VAT number is mandatory	VAT number entered is missing.	Contact LANDAUER Customer Service using the “Contact us” function to provide your Account VAT number. It should match the number registered with DSA.
Subdivision	Department ID is mandatory	Department ID is missing.	Give us your Department ID using the “Contact us” function. This data is provided by DSA, see FAQ.
Subdivision	Uses of radiation is mandatory	Uses of radiation is missing.	Enter it in the Subdivision Details.
Participant	Social security number is mandatory	Social security number is missing.	Enter it in the Participant Details.
Participant	Norwegian personal identification number in red	Norwegian personal identification number is invalid.	Correct the Social security number in the Participant Details.
Participant	Participant classification to be defined	The participant’s classification is missing.	Enter A, B or unclassified in the Participant Details.
Participant	Uses of radiation to be defined for the subdivision	Uses of radiation is missing.	Enter it in the Subdivision Details after checking the combinations with Occupational category accepted by DSA, see FAQ.
Participant	Occupational category is mandatory	The participant’s occupation is missing.	Enter or correct it in the Participant Details after checking the combinations with Uses of radiation accepted by DSA, see FAQ.
Participant	Occupational category xxx not authorized for uses of radiation xxx	The combination Occupation / Uses of radiation is not accepted by DSA.	Correct either the Uses of radiation in the Subdivision or the Occupational category in the Participant Details, after checking the combinations accepted by DSA, see FAQ.

For SSM (Sweden)

Level	Message	Explanation	Action
Sub-account	License number is mandatory	License number is missing.	To change the License number of this sub-account, please contact LANDAUER Customer Service using the ’Contact us’ function.
Subdivision	Operation type is mandatory	Operation type is missing.	Select the operation type in the list.
Participant	Social security number is mandatory	Social security number is missing.	Enter it in the Participant Details.
Participant	Social security number in red	Social security number is invalid.	Correct the Social security number in the Participant Details.
Participant	Gender is mandatory	Gender is not defined.	Select “Male” or “Female” in the Participant Details.
Participant	Gender not consistent with Social security number	Gender doesn’t match the Social security number.	Correct the gender or the Social number in the Participant Details.
Participant	The birth date or a valid social security number are mandatory to get birth year	Birth date or valid Social security number is missing.	Enter valid social security number or date of birth in the Participant Details.
Participant	Occupation to be defined	Occupation is missing.	Select the occupation type in the Participant Details.

For SIS (Denmark)

Level	Message	Explanation	Action
Sub-account	CVR number is mandatory	CVR number is missing.	To change the CVR number of this sub-account, please contact LANDAUER Customer Service using the ’Contact us’ function.
Sub-account	SOR ID/SST ID is mandatory	SOR ID or SST ID is missing.	To change the SOR or SST ID number of this sub-account, please contact our LANDAUER Customer Service using the ’Contact us’ function.
Participant	CPR number is mandatory	CPR number is missing.	Update it in the Participant Details.
Participant	CPR number in red	CPR number is invalid.	Correct the CPR number in the Participant Details.
Participant	SRP Profession to be defined	SRP Profession is missing.	Update it in the Participant Details.

Export the Participants list to Excel® format to simplify the correction by clicking on ”Export”.
To correct a Subdivision or a Participant’s data, go directly to their details page by clicking the magnifying glass on the right of the row.
A new tab will open in your browser.

If a Subdivision is inactive, you won’t be able to modify data in LANDAUER direct, please contact our Customer Service with the “Contact us” function and we will do it for you
Once you have modified the data, close the Subdivision or Participant tab and return to the National dose register page.
To update the data, click again on “Start the control”.

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